Policy statement
It is ReNU Syndrome UK (here on referred to as ReNU) policy that where we are planning to use an image for materials in the public domain, consent must be obtained by the appropriate person as set out in the following consent form.
Purpose of form
■ To provide information for the person giving consent so they can make an informed decision.
■ To be clear about which areas of work the consent applies to.
The form should be completed in the presence of a ReNU staff member who understands the form fully and can answer any questions. If this is not possible, the ReNU staff member will guide the person through the consent form over the phone.
Who can give permission for images
We take photographs and/or video recordings to support ReNU’s activities and communications.
Where a child or young person is identifiable, their image is personal data. We will only use images in ways that are fair, transparent and necessary, and we will take extra care because children’s data requires additional protection.
Good practice: We involve children and young people in the process wherever possible. We explain, in an age-appropriate way, what images are being taken and how they may be used. We will respect the child’s wishes, and we will not use images if a child is unhappy or objects, even if a parent/guardian has signed.
Children aged 12 and under
We will explain, in a way the child can understand, what images are being taken and how they may be used.
Permission must be given by a parent/guardian (person with parental responsibility).
We will be responsive to the child’s feelings and will not take or use images if the child appears distressed or objects.
Young people aged 13–17
Where the young person has sufficient understanding of the consent process and its implications, we will discuss this with them and seek their agreement.
Permission must also be given by a parent/guardian (person with parental responsibility).
Where appropriate, the young person may also sign to show their agreement
Children or young people who do not have sufficient understanding
If a child or young person is unable to understand what they are being asked to agree to (including where the image may be used and the possible implications), we will not ask them to provide consent. In these cases, permission must be provided by a parent/guardian (person with parental responsibility). We will still explain what is happening in an age-appropriate way and will stop and/or not use images if the child appears unhappy, distressed, or objects.
In the case of a young person who is 18 years and older who has insufficient understanding of the form, consent should be signed by a parent/guardian. Try to engage the young person in the process and be responsive to their feelings and respect their wishes.
Adults aged 18+
Adults who understand the form can give permission for themselves
Adults aged 18+ who may not have capacity to understand the form
If an adult does not have sufficient understanding to provide informed permission, permission should be provided by an appropriate representative (for example, a person legally authorised to make decisions on their behalf).
We will still try to engage the person as far as possible and will respect their wishes.
How long does consent last?
■ Consent lasts until you withdraw it or until ReNU no longer needs the image for the purposes you have agreed to.
■ You can change or withdraw consent at any time by contacting ReNU in writing (see contact details below).
■ We will stop using the image going forward where reasonably possible, but we may not be able to remove images already printed, broadcast, or shared online by third parties.
Who obtains the consent?
It is the Administrative Coordinator who either obtains or asks a member of staff to get consent.
Who keeps the forms and images within ReNU?
The images and related consents are maintained by the Administrative Officer. This gives those who have given consent, one point of contact should they wish to change or withdraw consent